Job Description

Summary/Objective

The Administrative Assistant provides high-level administrative support by performing a variety of administrative, clerical, and coordination tasks that contribute to the effective operation of the Cooperative. This role ensures the efficient execution of Cooperative initiatives while maintaining a high standard of organization, confidentiality, and professionalism.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. Other duties may be assigned.

• Provide professional administrative support to the Engineering department, including coordinating efficient internal and external communications, managing visitors, scheduling meetings and appointments, drafting and proofreading letters or contracts. Responsibilities also include mailing, scanning, invoicing, processing paperwork, researching data, tracking project progress, and maintaining organized departmental records.
• Schedule work orders and service orders with members, developers, builders, construction crews, external contractors, and internal departments, including Operations and Member Services.
• Demonstrate strong time management skills, with the ability to prioritize and manage multiple tasks efficiently.
• Display attention to detail and problem-solving abilities.
• Participate in community, civic, and professional activities as appropriate.
• Maintain professional communication with internal staff, external stakeholders, government agencies, membership, contractors, customers, and the public.
• Handle sensitive or proprietary information with a high degree of confidentiality.

Competencies

• Organizational awareness and alignment
• Professional and technical credibility
• Technology management
• Safety awareness
• Ethics and integrity
• Accuracy
• Communication
• Collaboration and teamwork
• Tact and Professionalism
• Self-management and motivation
• Flexibility and innovation
• Influence and negotiation
• Critical thinking and decision-making
• Continuous learning and development
• Electric Cooperative business fundamentals

Supervisory Responsibility

None

Work Environment

This position operates in a professional office environment and routinely uses standard office equipment, including computers, phones, photocopiers, and filing cabinets.

Physical Demands

This is largely a sedentary role; however, the employee may be required to walk or stand occasionally, use hands, fingers to handle, or feel, and reach with hands and arms; stoop, kneel, crouch, or crawl. The employee is regularly required to talk or hear. The employee must regularly lift and/or move up to 10 pounds.

Travel

Periodic travel to state and local destinations, as well as some interstate travel, is required.

Required Education and Experience

1. Associate degree in Business Administration and/or Management
2. Strong computer skills and proficiency in Microsoft 365.
3. Demonstrated accuracy in typing, proofreading correspondence, and reports.
4. Excellent verbal and written communication skills.

Preferred Education and Experience

1. Bachelor’s degree or higher in Administrative Services and/or Business Management.
2. Previous experience in an administrative role.

Additional Eligibility Qualifications

1. Valid driver’s License.
2. Legally eligible to work in the United States.
3. Ability to become a Notary

EEO Statement

Aiken Electric Cooperative, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

At-Will Employment Statement

This job description is intended to outline the general duties and responsibilities of the position and is not a binding contract. Employment with Aiken Electric Cooperative, Inc. (AEC) is on an at-will basis, which means that either the employee or AEC may terminate the employment relationship at any time, with or without cause or notice, and for any lawful reason.

This document does not create an employment contract, expressed or implied, nor does it modify the at-will nature of employment.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Due to the nature of an electric and broadband utility, all employees are subject to work extended hours, holidays, nights, and weekends with or without notice. All employees of Aiken Electric Cooperative, Inc. may be required to work during the Annual Meeting. Additional duties or responsibilities may be assigned.

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