Job Description

Our ideal candidate will have:

• 2-5 Years of experience in commercial / industrial MEP or Construction Environments as they pertain to HVAC
• Knowledge of commercial construction and remodeling trades, practices, procedures, techniques, tools and equipment, materials, specifications, quality control, cost control, safety and applicable building codes.
• Proficient at reading and understanding MEP drawings and the associated schedules therein
• Mathematical and analytical skills necessary to do material/labor estimates and create job cost reports
• Preferred candidates will possess APM certification from the PMI.
• Preferred candidates possess Resident Management System (RMS) experience with the U.S. Army Corps of Engineers.
• This position requires the ability to pass drug screen
• This position requires the ability to obtain and maintain a government secret clearance.
• Preferred candidates will be able to travel
• This is an in-office position located in Madison, AL.

Skills/Responsibilites:

• Project management software including MS Office Suite including MS Project, commensurate with APM responsibilities.
• Manage project documents in SSI file system, update contract set documents, implement distribution of documents updates to project stakeholders
• Review, track and distribute RFIs, Compose RFIs with oversight of PM and or Superintendent.
• Receive, review, track and process submittals. Understand how to review a submittal vs. specifications, project plans.
• Proficient in reading/interpreting construction documents including, basic structure of construction specifications, drawing structure details, schedules, and standard notation.
• Ability to take/compose meeting minutes, structure project meeting agenda.
• Understand contents to assist in the development and distribution of bid documents for trade RFPs.
• Basic understanding of trade/subcontractor bid leveling and scoping sheet.
• Track material deliveries against project submittals, quality, quantify, and document.
• Understanding of building systems commensurate with APM level, basics of MEP systems.
• Ability to compose construction status report with photos and general descriptions
• Basic understanding of construction schedule development and ability to use MS Project to produce 2–4-week lookaheads to assist PM and Super.
• Understanding of purchasing process and ability to buy out trades commensurate with APM level under the supervision of PM. Write a basic scope of work.
• Process project closeout documents, quantify requirements, procure from subcontractors, track and process with owner through completion.
• Ability to communicate with clients and trades of various backgrounds and educational levels.
• Analyze data, compile reports as they relate to cost, POs, Inventory, and Scheduling.
• Ability to evaluate data and process the information to achieve understanding – mechanically inclined.
• Ability to communicate in both formal and informal written formats as they relate to group dynamics and technical writing as per company requirements.
• Handle and coordinate active calendars.
• Schedule and confirm meetings.
• Ensure file organization based on office protocol.
• Provide administrative support to the Construction Superintendent.
• Coordinate projects and ensure timely completion of tasks.
• Perform data entry and maintain accurate records in electronic systems. Proofreading and editing documents for accuracy.
• Monitor and report status of submissions to customers
• Collaborate with site personnel to obtain signed Project Status Reports every month
• Manage inbound/outbound cost accounting, including Schedule of Values (SOV) and percentage of work complete
• Create and maintain PO, Submittal/Spec & SO Logs
• Receive invoice Tracking directly, reconcile with Sage & original PO. Reject if work is incomplete or not customer-accepted
• Prepare Monthly Job Cost Summary Reports. Compare actual vs budget
• Pull status reports from SSHO and update schedules. Provide to PM for approval
• Identify subcontractors per RFP. Coordination and communication of all due dates
• Create PSRs & SOVs for new projects.
• Create job schedules

Individuals with government contracting experience / industrial experience preferred but not mandatory.

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