Job Description

Role Overview

We are seeking a detail-oriented Contracts Specialist to manage new and existing contracts, coordinate renewals, and maintain accurate budget tracking. This is a key role supporting both sales and finance teams.

Duties/Responsibilities:

Contract Management

• Enter new contracts (maintenance, enhancement, and construction) into the company’s ERP system with complete and accurate data.
• Review and process contract renewals—coordinate approvals and update records accordingly.

Renewals Coordination

• Track upcoming contract expirations.
• Alert and forward renewal information to account managers for review, negotiations, and client outreach.

Budget Updates & Cost Control

• Monitor and analyze contract budgets—update with scope changes, price adjustments, or additional services.
• Advise Account Managers and Field Supervisors of cost variances.
• Close out opportunities when contracts terminate.

Reporting & Documentation

• Organize and maintain all contract documentation (originals, renewals, correspondence).
• Generate regular reports on contract status, renewal pipeline, and budget variances for leadership and finance teams

Collaboration & Communication

• Work closely with account managers, operations, finance, and procurement to ensure contracts are honored and financials are accurate
• Serve as the point of contact for contract-related questions from internal teams.

System & Process Improvements

• Use ERP tools to streamline contract data entry and renewal processes
• Recommend improvements for contract workflows, tracking, and budget integration.

Qualification:

• 1–3 years in contract and budget roles, ideally within landscaping or construction.
• Strong data entry, organizational, and MS Office skills.
• Experience with ERP systems. Aspire experience preferred.

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