Job Description

Janssen & Spaans Engineering (JSE) is looking for a Document Controller to manage the flow of project documents . This will include both electronic records management (ERM) and a manually created record management system. Previous experience in document control, and familiarity within the Civil Engineering industry is preferred.

Job Description:

Record Management:

• Organize and maintain physical and electronic records, ensuring proper storage and labeling.
• Create and update templates for project document management where ERM software is not used.
• Name documents using proper nomenclature for easy retrieval and efficient use.

Data Entry and Tracking (e.g. Design, RFI, SHOP, NDC, etc.):

• Enter and update data in databases, records management systems, or spreadsheets.
• Create logs and tracking systems for incoming and outgoing records
• Generate reports and summaries as needed to ensure a timely turn-around

Communication:

• Collaborate with clients, departments and personnel to fulfill record-related requests.
• Assist in providing information, locating records, and answering or directing inquiries.
• Maintain open communication to facilitate record management.

Quality Control:

• Conduct routine quality checks on records and databases to ensure accuracy.
• Rectify any errors, inconsistencies, or missing data.
• Work to improve record-keeping processes and accuracy.

Desired Skills and Experience:

• High school diploma or equivalent (associate’s degree or relevant certification is a plus).
• Proven experience as a records clerk or in a related position.
• Proficiency in database applications, Microsoft Office, and records management software i.e. InEight, Aconex, ProCore, or similar ERM software programs used in engineering, construction, or architectural firms
• Excellent attention to detail and organizational skills.
• Strong data entry and typing abilities.
• Understanding of records management principles.
• Ability to work independently and manage time effectively.
• Effective communication and collaboration skills written and verbal.
• Working knowledge of office equipment
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Ability to problem-solve, prioritize work and multi-task

A culmination of Road and Bridge Engineers, CAD Techs, Surveyors, and Project Managers, JSE thrives on pushing the industry forward one project at a time. Led by an excellent leadership team and a strong supporting staff, JSE continues to grow in the Transportation and Structural Engineering industry. JSE offers absolute commitment to provide the highest quality road, bridge, and small structure design services to ensure that our client's needs are continuously met, and the required submittals are delivered on schedule.

We strive to support our team members everyday through excellent communication and optional, quarterly, all-inclusive team outings to sporting events, entertainment venues, and holiday celebrations.

JSE offers an excellent comprehensive benefit package including health, dental, vision and life insurance. Our package also offers flexible spending accounts, health savings account, and 401(k) with an Employee Stock Ownership Program.

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