Job Description

The ideal Executive Assistant at Presidio offers a unique opportunity to work closely with our founder, providing high-level support that directly impacts the company's growth and success. We are seeking a highly organized, proactive, and detail-oriented professional who thrives in a dynamic environment. This role is perfect for a motivated individual with excellent communication skills and a knack for streamlining operations, ensuring our founder can focus on strategic priorities while maintaining a seamless, well-managed schedule. If you are passionate about supporting innovative leadership and excel in a fast-paced setting, we invite you to be a vital part of our team.

• Proactive with ability to think ahead
• Able to identify operational inefficiencies and streamline them
• Comfortable attending a Miami office at least twice per week
• Highly motivated, organized individual who can work effectively with minimal supervision
• Must have high standards and attention to detail
• Must be able to operate autonomously, often remotely and with little direction
• Must have fantastic written and oral communication skills
• Must be excellent with technology
• Familiarity or personal interest in the eCommerce industry is a big plus

Responsibilities

• Manage the inbox to ensure the founder stays on top of key matters and responds to the right people at the right time
• Managing personal commitments of the founder (e.g. dinner bookings, personal appointments)
• Plan and manage complex travel arrangements
• Keeping up with and managing personal administrative correspondences (e.g. tax returns, expenses, official forms, medical and insurance documents)
• Manage household tasks, including handling mail, drafting letters, filing, managing insurance, and liaising with the housekeeper
• Run personal errands infrequently
• Coordinate with Chief of Staff on travel, bookings, admin and organization

Qualifications

• Bachelor's degree or equivalent experience
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills

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