Job Description

Overview

The Operations Project Coordinator supports and coordinates bill of material (BOM) changes for existing items, collaborates with the Planning Team on raw material purchases for new projects, and works with the Inventory Manager to manage and reduce excess inventory. This role is responsible for project planning, scheduling, logistics, and resource allocation in Monterrey, ensuring timely and efficient project execution. The Coordinator works closely with the Project Manager and the Supply & Procurement Manager and must effectively manage projects under tight deadlines.

Responsibilities include but are not limited to:

· Conducts weekly meetings with Monterrey to ensure that all new items set up in “Planner” are completed through the first work order production.

· Maintain accurate and organized records of all Bill of Materials (BOM) updates across departments.

· Monitor inventory of old raw materials and coordinate direction on future use or disposal of the materials.

· Schedule and lead meetings with teams in New Jersey (NJ) and Monterrey (MTY) as needed to review and align on BOM changes.

· Support the MTY team in tracking purchase orders for new raw materials, ensuring

timely and accurate procurement.

· Manage and update visual aids, including “Rolling/Hard Cut” pallet signage, to clearly reflect the correct BOM version for outbound shipments.

· Collaborate with MTY on the transition of QR codes, including defining implementation timelines and ensuring new raw materials are ordered accordingly

· Obtain and assign General Ledger (GL) codes to finalize and close out BOM processes.

· Locate possible substitutes for PROD or raw materials

· Perform weekly and monthly reviews of excess inventory reports to identify trends, variances, and significant fluctuations. Communicate key findings to the Inventory Manager.

· Collaborate with the Inventory Manager to analyze root causes of overstock and contribute to the development of policies and process improvements to enhance inventory efficiency.

· Generate and analyze weekly and monthly excess materials reports, providing actionable insights to support inventory optimization efforts.

· Additional duties as assigned.

Requirements:

· College Degree preferred.

· 2-3 years’ experience as an Operations Project Coordinator.

· Experience in Office Products Industry or Packaged Goods preferred.

· P & L knowledge and understanding.

· Proficiency in MS Word, Excel, PowerPoint.

· Working knowledge of Windows-based operating system.

· Business-level proficiency in Spanish is highly preferred due to the nature of the role involving frequent communication with Spanish-speaking clients or partners.

· Excellent verbal and written communication skills.

· Strong analytical and problem-solving abilities with keen attention to detail.

· Strong presentation skills.

· Strong customer-service orientation

· Ability to conduct research into application issues and products

· A certain degree of creativity and latitude is required

· Ability to work cooperatively and collaboratively with all levels of employees to maximize Performance, creativity, problem solving and results.

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