Job Description

Job Title: Recruitment Admin / Client Support Admin

Location: Onsite Las Colinas, TX (Irving, TX)

Employment Type: Temporary, Contract | Duration: 6-12 Months

Hours: Full-time, 40 hours/week with overtime as needed

• Phase 1: 8:00 AM - 5:00 PM
• Phase 2: 7:00 AM - 4:00 PM

Position Overview

We are seeking a detail-oriented and proactive Recruitment Admin / Client Support Specialist to support a high-volume ramp-up project. This temporary position (6-12 months) will evolve across two phases - starting with recruiting administration and onboarding support and progressing into employee performance tracking and client coordination. This is an exciting opportunity for someone who thrives in a fast-paced, service-focused environment and enjoys both administrative precision and employee interaction.

Ideal Candidate Profile

You are an agile and solution-oriented professional who thrives in a dynamic environment. From pre-employment logistics to employee performance tracking, you can seamlessly shift between administrative duties and people support. You bring professionalism, urgency, and compassion to everything you do.

Phase 1: Recruiting Administration & Candidate Support

• Assist recruiters with document collection and general administrative support
• Follow up with candidates regarding drug testing and chain of custody forms
• Ensure candidates meet BYOD (Bring Your Own Device) requirements and gather required documentation
• Update and maintain SharePoint rosters in real time
• Conduct expectation-setting calls with candidates prior to their start date
• Distribute new hire logistics such as schedules, location info, and materials lists
• Lead or support virtual new hire orientation sessions
• Record detailed candidate interaction notes in the ATS
• Perform weekly check-ins to verify continued interest and engagement
• Gather data to populate rehire reports for client submission

Phase 2: Employee Performance & Client-Facing Admin Support

• Monitor attendance, manage time-off requests, and track IT issues for remote employees
• Provide coaching to employees on performance expectations and accountability
• Conduct performance, attendance, and behavior-related discussions within 36 hours of feedback
• Escalate employee issues to internal stakeholders as appropriate
• Accurately document all interactions and coaching in the ATS and Excel Tracker Spreadsheet
• Maintain SharePoint records related to performance, attendance, and technical issues
• Process employee terminations based on client confirmation of assignment end in the ATS

Qualifications

• Prior experience in recruiting support, HR coordination, or administrative roles
• Strong organizational skills with attention to detail and accuracy
• Excellent verbal and written communication skills
• Proficiency with Microsoft Office Suite, SharePoint, and ATS platforms
• Ability to manage multiple priorities and maintain professionalism in sensitive situations
• Strong problem-solving mindset and the ability to work both independently and collaboratively
• Commitment to confidentiality and a candidate-first approach

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